Executive Assistant / Project Coordinator (AI-Forward Operations)

We are looking for an Executive Assistant / Project Coordinator to join our growing team and keep our client and internal work running smoothly. In this role, you will provide hands-on support to our leadership team, coordinate projects across multiple engagements, and work directly with AI tools — primarily Claude — to do that work faster and help move our processes toward automation. This position is ideal for someone who enjoys problem-solving, learning new technologies, and bringing order to complex, fast-moving work. If you are detail-oriented, curious, and comfortable juggling multiple priorities, we'd love to hear from you.

Responsibilities

Executive Support

Be a trusted right hand to firm leadership, keeping their days organized and their priorities moving.

• Own and manage leadership calendars — scheduling, rescheduling, and protecting focus time across competing demands.
• Coordinate meetings end to end: agendas, invites, prep materials, and follow-ups.
• Manage day-to-day communications on behalf of leadership, drafting and routing emails and messages with a professional, on-brand voice.
• Plan and book travel — flights, lodging, ground transportation, and detailed itineraries.
• Handle ordering and procurement: supplies, client gifts, event materials, and other purchases as needed.
• Help plan internal events, team gatherings, and client engagements, from logistics to materials.
• Anticipate needs and stay a step ahead — catching the details before they become problems.

Project Coordination

Keep work organized, on schedule, and moving across the team and with clients.

• Track tasks and deadlines across multiple client engagements, flagging what's at risk before it slips.
• Prepare, format, and proofread briefs, documents, and client-facing materials.
• Coordinate communications and follow-ups across the team and with clients.
• Maintain organized files, records, and systems.

AI Tools & Automation

Use AI daily to run...